SECEC2024

Accommodation & Local Services

Accommodation
Contact person: Tina D’Amore
Email: t.damore@interplan.de

- DMC Destination Management Company / Local services
Contact persons: Daniel Gothe and Martin Maushammer
Email: meetingservices@interplan.de

Description of the Local Services provided by Interplan: please click here

Purpose/Activity	Lawful basis for processing including basis of legitimate interest
To register you as a new customer	Performance of a contract with you
To provide products and to process and deliver your order including to: manage payments, fees and charges collect and recover money owed to us	performance of a contract with you necessary for our legitimate interests (to recover debts due to us)
To manage our relationship with you which will include: notifying you about changes to our terms or privacy policy asking you to leave a review or take a survey	performance of a contract with you necessary to comply with a legal obligation necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)
To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)	necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise) necessary to comply with a legal obligation
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences	Necessary for our legitimate interests (to define types of customers for our products/services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)
To make suggestions and recommendations about products or services that may be of interest to you	Necessary for our legitimate interests (to develop our products/services and grow our business)
Preventing unauthorised access and modifications to systems	For our legitimate interests or those of a third party, i.e. to prevent and detect criminal activity that could be damaging for us and for you To comply with our legal and regulatory obligations
Updating and enhancing customer records	For the performance of our contract with you or to take steps at your request before entering into a contract To comply with our legal and regulatory obligations For our legitimate interests or those of a third party, e.g. making sure that we can keep in touch with our customers about existing orders and new products
Ensuring safe working practices, staff administration and assessments	To comply with our legal and regulatory obligations For our legitimate interests or those of a third party, e.g. to make sure we are following our own internal procedures and working efficiently so we can deliver the best service to you
Provide greater security to our facilities (installation of CCTV cameras / video surveillance, access control)	For our legitimate interests or those of a third party, e.g. to prevent harm over our employees and clients
Register as an attendee to congresses of different medical societies	Express consent of the interested party For the performance of our contract with you
To present papers, abstracts	Legitimate interest For the performance of our contract with you

Subject	Period?	Rule
Labour infringements	3 years	Art. 4.1 RD 5/2000
Social security regarding infringements	4 years	Art. 4.2 RD 5/2000
Prevention of occupational hazards for the purposes of infractions	5 years	Art. 4.3 RD 5/2000
Fiscal for the purpose of tax debts	4 years	Art. 66 Ley 58/2003
Tax for the purposes of checks on compensated fees or applied deductions	10 years	Art. 66 bis Ley 58/2003
Accounting and commercial	6 years	Art. 30 del CC
Crimes against Public Finance and Social Security	10 years	Art. 131 LO 10/1995

Right to access	?Allows the interested party to acknowledge and obtain information about their personal data submitted to processing.
Right to rectification or deletion	It allows to correct errors and modify the data that proves to be inaccurate or incomplete.
Right to erasure	Allows data that turns out to be inadequate or excessive to be deleted.
Right to withdraw consent	The right of the interested party to not carry out the processing of their personal data or to cease it.
Restriction of personal data processing	Involves the marking of personal kept data, with the purpose of limiting its’ future processing.
Portability of data	Facilitation of the data subject to processing to the interested party, so that he or she can transmit it to another person in charge, without impediments.
The right not to be subject to automated individual decisions (including the elaboration of profiles)	the right not to be the subject of a decision based on automated processing that produces effects or significantly affects the User.